Executive Assistant
Boys & Girls Club Of Greater Northwest Indiana Inc Boys & Girls Club Of Greater Northwest Indiana Inc Portage, IN Portage, IN Full-time Full-time $55,000 - $60,000 a year $55,000 - $60,000 a year 2 days ago 2 days ago 2 days ago Function - Scope Statement:
Lead support staff person in the administrative office.
Responsible for providing executive administrative support to the President & CEO.
Includes serving as liaison to the board of directors, planning and organizing meetings, information management, report preparation, scheduling, general and specialized clerical work.
Office management includes event planning for meetings, communicating with caterers, ordering supplies, running errands, and assisting with new hire setup.
Major Responsibilities :
Provides administrative assistance to the President & CEO.
Maintains calendars, schedules meetings and makes logistical arrangements necessary for internal and external meetings.
Maintains the schedule of work to ensure smooth and timely completion of assignments.
Monitors office supply inventory and orders supplies as necessary for all Administrative Staff.
Manages inventory of office equipment and service contracts, performs routine maintenance activities and contacts service representatives as needed.
Schedules and coordinates quarterly Board and key monthly committee meetings including Board of Advisors.
Maintains board contact information lists and manages communication between board and President/CEO.
Works with President/CEO to ensure timely thank you letters and other stewardship needs for donors, volunteers, vendors and committee members.
Maintains an orderly filing system for correspondence and other documents.
Maintains accurate information relevant to internal meetings, committee meetings and events.
When necessary, answers phones, provides general information, refers callers to other staff or takes messages as necessary.
Additional Responsibilities May be assigned other special projects by President & CEO.
Minimum
Qualifications:
Must have 2-3 years of administrative/clerical experience (required) Associate's or Bachelor's Degree preferred Strong IT skills with knowledge of all MS Office Products and Typing/Keyboarding of at least 50 WPM Highly organized with and attention to detail Work harmoniously with people at all levels of the organization.
Objectively evaluate, make effective decisions and develop alternative solutions.
Absorb new information rapidly.
Plan, organize, schedule and budget time in a productive manner.
Multitask and manage multiple projects.
Meet internal and external customer needs in a way that provides satisfaction and results for the customer.
Strong written and oral communication skills Knowledge of Raiser's Edge preferred.
Relationships:
Internal:
Communicate with Club staff, administrative staff and President.
External:
Communicate with Board Members, Board of Advisors, donors, staff and general public.
PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell.
The employee frequently is required to sit.
The employee must regularly lift and/or move up to 30lbs.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Job Type:
Full-time Pay:
$55,000.
00 - $60,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday People with a criminal record are encouraged to apply Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Lead support staff person in the administrative office.
Responsible for providing executive administrative support to the President & CEO.
Includes serving as liaison to the board of directors, planning and organizing meetings, information management, report preparation, scheduling, general and specialized clerical work.
Office management includes event planning for meetings, communicating with caterers, ordering supplies, running errands, and assisting with new hire setup.
Major Responsibilities :
Provides administrative assistance to the President & CEO.
Maintains calendars, schedules meetings and makes logistical arrangements necessary for internal and external meetings.
Maintains the schedule of work to ensure smooth and timely completion of assignments.
Monitors office supply inventory and orders supplies as necessary for all Administrative Staff.
Manages inventory of office equipment and service contracts, performs routine maintenance activities and contacts service representatives as needed.
Schedules and coordinates quarterly Board and key monthly committee meetings including Board of Advisors.
Maintains board contact information lists and manages communication between board and President/CEO.
Works with President/CEO to ensure timely thank you letters and other stewardship needs for donors, volunteers, vendors and committee members.
Maintains an orderly filing system for correspondence and other documents.
Maintains accurate information relevant to internal meetings, committee meetings and events.
When necessary, answers phones, provides general information, refers callers to other staff or takes messages as necessary.
Additional Responsibilities May be assigned other special projects by President & CEO.
Minimum
Qualifications:
Must have 2-3 years of administrative/clerical experience (required) Associate's or Bachelor's Degree preferred Strong IT skills with knowledge of all MS Office Products and Typing/Keyboarding of at least 50 WPM Highly organized with and attention to detail Work harmoniously with people at all levels of the organization.
Objectively evaluate, make effective decisions and develop alternative solutions.
Absorb new information rapidly.
Plan, organize, schedule and budget time in a productive manner.
Multitask and manage multiple projects.
Meet internal and external customer needs in a way that provides satisfaction and results for the customer.
Strong written and oral communication skills Knowledge of Raiser's Edge preferred.
Relationships:
Internal:
Communicate with Club staff, administrative staff and President.
External:
Communicate with Board Members, Board of Advisors, donors, staff and general public.
PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell.
The employee frequently is required to sit.
The employee must regularly lift and/or move up to 30lbs.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Job Type:
Full-time Pay:
$55,000.
00 - $60,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday People with a criminal record are encouraged to apply Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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